Privacy Policy | Campbell Grove Talent

Last updated 11th September 2025

1. Introduction

Campbell Grove Talent is committed to protecting your privacy and ensuring compliance with all applicable data protection laws, including the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. This privacy policy explains how we collect, use, store, and protect your personal information.

Who This Policy Applies To

This privacy policy applies to:

Candidates seeking employment opportunities through our clients or being assessed for potential employment
Clients and potential clients who use our recruitment services
Subscribers who have signed up to receive information about our services or marketing materials
Event attendees who participate in our events and activities
Website visitors who interact with our online platforms

3. Information We Collect

Personal Information
We collect the following types of personal information:

For Candidates:

Curriculum vitae (CV) and employment history
Contact details (name, email address, phone number)
Date of birth
Right to work documentation and verification
Professional qualifications and certifications
References and recommendations

For Clients:

Business contact information (name, company, email address, phone number)
Job specifications and requirements
Company information relevant to recruitment services

Sensitive Data: We may process sensitive personal data where necessary for recruitment purposes, such as information relating to your right to work in the UK.

4. How We Collect Your Information

We collect personal information through various methods:

External job boards and recruitment platforms
LinkedIn and other professional networking sites
CVs submitted directly through our website
Email communications sent to us directly
Referrals from existing clients and candidates
Website cookies and tracking technologies
Opt-in forms for marketing communications

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Legitimate interests: To provide recruitment services and grow our business relationships
Legal compliance: To meet our obligations under employment law and regulations
Contractual necessity: To fulfil our contractual agreements with clients and candidates
Consent: Where you have explicitly agreed to receive marketing communications

6. How We Use Your Information

For Candidates:

Verifying your right to work in the UK
Assessing your suitability for employment opportunities
Contacting you regarding potential job matches
Sharing your qualifications and experience with relevant clients
Maintaining records of our recruitment services

For Clients:

Submitting suitable candidates for your consideration
Arranging interviews and facilitating the recruitment process
Confirming employment offers and placements
Sending invoices for completed recruitment services
Providing marketing communications and business updates (where consented)

7. Data Storage and Security

Access and Control

Access to personal data is restricted to the two directors of Campbell Grove Talent and our approved CRM provider
All data is stored securely using industry-standard security measures
Our systems include antivirus protection on all company devices
Our CRM system utilises two-factor authentication and multiple security levels

Security Measures
We implement appropriate technical and organisational measures to protect your personal data, including:

Secure data storage systems
Regular security updates and monitoring
Staff training on data protection requirements
Controlled access to personal information

Please note: While we take all reasonable precautions to protect your data, we cannot be held responsible for unauthorised access that is beyond our reasonable control.

8. Website Cookies

We use cookies on our website to:

Monitor user interactions and website performance
Measure the success rate of our online services
Improve user experience on our website

You can control cookie settings through your browser preferences.

9. Data Retention

Candidates

• We retain candidate data for as long as necessary to provide our recruitment services
• Data is reviewed periodically and securely deleted when no longer required for business purposes
• You may request deletion of your data at any time

Clients
• Business contact details are retained for as long as necessary to maintain our business relationship
• You can opt out of marketing communications at any time
• Data will be securely deleted when no longer required for legitimate business purposes

10. Your Rights

Under data protection law, you have the following rights:

Right to be informed: About how we process your personal data
Right of access: To request a copy of the personal data we hold about you
Right to rectification: To request correction of inaccurate or incomplete data
Right to erasure: To request deletion of your personal data
Right to data portability: To receive your data in a portable format
Right to object: To object to processing based on legitimate interests
Right to withdraw consent: To withdraw consent for marketing communications at any time
Right to restrict processing: To request limitation of how we process your data

Subject Access Requests
You can make a subject access request at any point to see what information we hold about you. Our CRM provider is committed to facilitating these requests and supporting all your data protection rights.

11. Third-Party Data Sharing

We may share your personal information with:

Our clients (for candidate placements)
Our CRM provider (for data storage and management)
Legal authorities (where required by law)

We ensure that any third parties we work with comply with data protection laws and maintain appropriate security standards.

12. International Data Transfers

Any transfers of personal data outside the UK/EEA are conducted in accordance with data protection laws and include appropriate safeguards to protect your information.

13. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will notify you through our website or direct communication.

14. Contact Us

If you have any questions about this privacy policy or wish to exercise your data protection rights, please contact us at:
Campbell Grove Talent
2 Infirmary Street,
Leeds,
West Yorkshire,
LS1 2JP
Email: hello@cgtalent.co.uk
Phone: 0113 418 0877

15. Complaints

If you believe that your data protection rights have not been properly respected, you have the right to raise concerns with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Phone: 0303 123 1113
Website: https://ico.org.uk/concerns/
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This privacy policy demonstrates our commitment to protecting your personal information and complying with all applicable data protection regulations.